Routine Meet

Optional For 13-15, Junior, Senior, AWD-C & AWD-D
GENERAL INFORMATION

RulesThe competition will be held in accordance with Synchro Swim Ontario Rules

Competition Dates January 18-20, 2019
Registration Deadline December 3, 2018 @ 4:00pm
Hosts Club London Synchro Swim Club
Meet Manager Nadia Facca
Synchro Swim Ontario Ellen Blainey
[email protected]
Venue Etobicoke Olympium
Events
13-15
solo, Duet & Team
AWD-P & AWD-C
Solo
Jr. & Sr.
Tech Solo, Duet & Team
Free Solo, Duet & Team
Combo
HIghlight routine
Byes Byes will only be granted to individual swimmers on medical or compassionate basis.
Byes request form must be sent to [email protected]

 

 

 

POOL AND VENUE INFORMATION

       

Pool Information Etobicoke Olympium
590 Rathburn Rd,
Toronto, ON M9C 3T3
Building Hours for access 6:00am – 10:00pm
Map
Pool Specs Warm up Pool
Length Competition
Pool Length: Entry:
25 meter x 8 lanes
25 meter x 8 lanes
Single bulkhead
Deck Privileges Only Coaches and Athletes registered for the Event will be allowed in change rooms and on deck.   All Coaches must have proper accreditations on them at all times. Coach Certification and Accreditation is done in September
Security and Health Services Trained Lifeguards will be on deck at all times during the competition.
Rules for Gelling Gelling room set up on Main floor meeting room No gelling in change rooms or other areas of the building Host club will be monitoring
Rules for stretching & land warm up Upstairs gym only No stretching in halls or other areas of the building Host club will be monitoring

     

SCHEDULE -revised Dec 12
REGISTRATION FEES AND PAYMENTS

 

Entry Deadline  December 3, 2018 @ 4:00pm
Entry Fees

Tech Team …………………………………………… $29.00/ athlete
Tech Duet …………………………………………….. $43.00/ routine
Tech Solo ……………………………………………… $43.00/ routine

Free Team …………………………………………. $86.00/ routine
Free Duet ………………………………………….. $43.00/ routine
Free Solo …………………………………………… $43.00/ routine
Combo/ Highlight ………………………………… $86.00/ routine

Entry Submission The meet registration is a manual system please download the excel form and follow instructions on the first tab routine-manual-entry-form v2
 
Event Registration & payment form All clubs must fill out an online Event Registration Form which will be used to provide all the pertinent information to the Organizing Committee and to calculate total cost. The Event Registration Form must be filled out at https://synchroswimontario.formstack.com/forms/routine_meet
Payment options Payment must be received to Synchro Swim Ontario no later than 10 days after registration closes Authorized Club Credit Card Personal Credit Card – entered on Event Registration form or called in 416-679-9522 Cheque – Mailed to 12-89 Galaxy Blvd Etobicoke Ontario M9W 6A4
Late entry fee 5.1.3 (pg. 18 SSO Rulebook) Entry forms including payment not submitted by the stated competition entry deadline will be assessed a financial penalty of $250.00 will be invoiced by Synchro Swim Ontario the day following the entry deadline. Failure to pay the fine by the first event of the competition shall result in disqualification. Fines are non-refundable.

   

COMMUNICATION AND COMPETITION INFORMATION

   

Email policy All correspondence as required will be by email, using the Registrars contact email. Results will be emailed out during the Competition to the Head Coaches
Communications All Meet information and communications will be available on the website www.synchroontairo.com.
Pronunciation Throughout the meet we’ll be announcing the names of your club, your coaches and your swimmers. Help our announcers get the correct pronunciation the first time, every time, so we won’t feel awkward, and you won’t feel annoyed. Please help by submitting hint for difficult names to the meet manager
Figures This meet does not have figures
Order of Swim In an effort to provide added security and privacy for our Athletes and Coaches in advance of each competition the Order Of Swim is now password protected.  Head Coaches will be provided with the password
Results Will be posted on the website https://synchroontario.com/competitive/results/ and emailed to participating Club Head Coaches.
   
Routines $ 10.00/ Adult
Children 10 and under free
Photography All athletes can be photographed and videotaped during the event. SSO approved photographer may be on deck during all or a portion of the event No flash Photograph

 
 
HOTEL INFORMATION

   

Please note that it is the Club’s responsibility to book their own accommodation. Clubs/competitors attending are invited to choose a hotel from the list below.
 Hotel Hilton Garden Inn Homewood Suites Hampton Inn  
Address 1870 Matheson Blvd, Mississauga, ON L4W 0B3 5515 Eglinton Ave Mississauga, Ontario M9C 5K5 5515 Eglinton Ave Mississauga, Ontario M9C 5K5  
Phone # (905) 361-6300 (416) 646-4600 (416) 646-3000  
Booking code Synchro Swim Ontario Synchro Swim Ontario Synchro Swim Ontario  
         
Booking Deadline December 5, 2018 December 5, 2018 December 5, 2018  
Gym/ Pool onsite yes yes yes  
Cost Parking Inc. Inc. Inc.  
Breakfast Inc. 2 breakfast vouchers / room Inc.  Buffet Inc.  Buffet  
Distance to the Pool 5 km 3 km 3 km  

   

 Hotel Town Place Suites    
Address 505 Orbitor Drive Mississauga Ontario L4W 4X2    
Phone # 905-238-9600    
Booking code Synchro Ontario    
       
Booking Deadline December 18, 2018    
Gym/ Pool onsite yes    
Cost Parking inc    
Breakfast Inc buffet    
Distance to the Pool 3 km    

 

DIGITAL MUSIC
File Format Please note that digital music will be used at this competition. There must be one digital file for each registered routine in an mp3 format, with a minimum required resolution of 192kbps.
Coaches should review each digital file for quality, timing and completeness. (Please ensure that volume is consistent throughout all cuts of music)
LABELING CONVENTION

In order to correctly identify each swimmer’s music, please name the file using the specific naming format as indicated below.

IMPORTANT: Please make sure not to have any special characters (accents/punctuation marks, #, $, & etc.) in your file name – your song file may not download correctly and will be missing from the competition folder. Note that underscores are acceptable and can be used to separate words.
For Solo = Category_ClubCallLetters_Coaches Initals_Swimer last name
For Duet = Category_Club call Letters_Coaches Initals_Swimers Initals
For Team = Category_ClubCallLetters_Coach Initals_TeamName.format

Catagories
8U
9-10
13-15
Jr. Free / Jr. Tech
Sr. Free / Sr. Tech
AWD
Novice
Competitive

Solo
Duet
Team 
Combo

 
Club Call letters
Burlington- Olympium Synchro = BOSS Granite Synchro = GRTE Markham Synchro = MKSC Sault “Y” Synchro = SUYS
Brant Synchro = Bran Guelph Synchro = GSSC Mississauga Synchro = MSSA Toronto Synchro = TSSC
Burlington Synchro = BSSC Halton Hills Synchro = HHSC Nepean Synchro = NPNS

Variety Village Synchro = VVSC

 

Chaco Synchro = CHCO Kwartha Trent Synchro = KTSC Olympium Synchro = OSSC Waterloo Regional Synchro = WRSC
Durham Synchro = DHSC K-W Synchro = KWSC RTC = RTCO Tsunamis Master = TTMS
Go Capital Synchro =GCSC

London Synchro = LDSC

 

Sudbury Synchro = SBSC York Synchro = York
Metadata/ ID3Tags

Metadata (also known as ID3 tags for MP3 files) is information (such as title, artist, album, genre etc.) that is stored inside the song file

–This is often different from the name of the file itself. In order to avoid confusion at the competition music table, we ask coaches to ensure that the title of the song file, and the ID3 tag title of the song file are the same

To do this on Windows PC:

Right click on the song file > Select ‘Properties’ > Select the ‘Details’ tab Under the segment called ‘Description,’ change the value of ‘Title’ to match the file name (as per the naming convention outlined above)

To do this in iTunes:

Right click on the song file > Select ‘Get Info’ > Under the ‘Details’ tab, change the value of ’Song name’ to match the file name (as per the naming convention outlined above) > Click OK

Submission Deadline The deadline to send and confirm all routine music files is two-week prior to start of the competition
Dropbox access

Access to each clubs dropbox file is sent the Clubs head coaches in late fall.  Head Coaches may then add other coaches to the shared club folder (anyone added to the folder can upload files.

SSO will not add other coaches to the club files

 

CONTACT US

Synchro Swim Ontario

12-89 Galaxy Blvd

Etobicoke, ON M9W 6A4

Phone: 416-679-9522

 

 

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