2018 SYNC

Competition Date:

July 18-22, 2018

Registration Deadline:

June 6, 2018

Host:

Synchro Swim Ontario

Meet Manager:

Ellen Blainey

Meet Manager Contact:

Venue:

Toronto Pan Am Sports Centre

Events:

11-12 National:
Solo
Duet 
Team
Figures

13-15 National:
Solo
Duet 
Team 
Figures
 

Junior FINA:
Solo Free & Solo
Duet Free & Duet Tech
Tech Free & Team Team
Open Combo

Rules:

Pool Location: 

Toronto Pan Am Sports Complex
875 Morningside Ave, Toronto, ON M1C 0C7

 Pool Specs:

Warm up Pool Length: 
Competition Pool Length: 
Entry: 

25 Meter
25 Meter 
Raised Deck

 Spacing:

Spacing will be available only for attending teams only. All spacing time will be at a cost of $25.00 per team entered (5 minutes per team).

All clubs must register for spacing time by the deadline of June 11, 2018 in order to ensure pool time using Online Event Registration Form

Spacing Schedules will be created according to distance travelled to the Host Pool, with furthest clubs assigned later time slots. Special requests from long distance entries will be taken under consideration.

Deck Privileges:

Only Registered Coaches, Athletes, Officials and accredited volunteers will be allowed on lower level, in change rooms and on pool deck.

Security & Health Services:

Trained Lifeguards will be on deck at all times during the competition.

Rules for Gelling:

Gelling will only be allowed in designated area.

Rules for Stretching & Land Warm Up:

Designated athlete area(s) will be indentified for athlete stretching and warm up.  
Athletes are not to warm up in hallways due to facility and fire regulations

Pool Diagram: 

Schedule will be defined once registration is near completion. 

Tentative schedule will begin Wednesday July 18th with spacing commencing at 7 a.m. with the competition and award ceremonies following through till Saturday July 21st till 3 p.m.

We are hoping to keep Sunday as a travel day.

.

Registration Date:

June 6, 2018

Registration Link:

Entry Fees:

Figures ……………………………….. $42.00

Free Solo …………………………….. $42.00

Free Duet …………………………….  $85.00

Free Team …………………………… $160.00

Tech Solo…………………………..$21.00

Tech Duet………………………….$42.00

Tech Team…………………………$80.00

Jr. Tech Fee……………………….$45.00

Open Combo……………………..$185.00

Athlete Surcharge:  

$75.00 per athlete

Waiver:

All athletes must fill out the Athlete Waivers and Medical Release forms which must be handed in at the registration table before the beginning of the competition. The Form is available online at  http://synchroontario.com/wp-content/uploads/2017/03/out-of-province-waiver.docx

Payment Options:

Authorized Club Credit Card
Personal Credit Card – entered on Event Registration form or called in
416-679-9522

Credit card payment will incur a 2.75% convenience fee

 Or

Cheque –  Mail to:   Synchro Swim Ontario – SYNC

                                   12-89 Galaxy Blvd

                                   Etobicoke, Ontario

                                   M9W 6A4

Late Entry Fee:

Each routine whose entry package has not been received or is incomplete by the stated deadline of June 6, 2018 is automatically assessed a $25.00 fine. This fine must be paid to the Chief referee or designate at the coaches meeting prior to the competition, or the routines concerned will be disqualified.

The final deadline for late entries is two weeks prior to the start date of the competition.

No entries will be accepted after this date. Only foreign entries are exempt from this rule.

Number of Entries:

Please note that maximum entries will be accepted up to 20 in solo and duet as follows:

Maximum of 1 solo and 1 duet per team, clubs with no team may have up to 2
solos and 2 duets per age group.

 Email Policy: 

All correspondence as required will be by email, using the Registrars contact email.

Results will be emailed out during the Competition to the Head Coaches.

Communications: 

 All Meet information and communications will be available on the website www.synchoontairo.com

 Pronunciation: 

 Throughout the meet we’ll be announcing the names of your club, your coaches and your swimmers. Help our announcers get the correct pronunciation the first time, every time, so we won’t feel awkward, and you won’t feel annoyed. Please help by submitting hint for difficult names to the meet manager  

 Figures:

Figure draws will be done by Synchro Swim Ontario in accordance to CASSA Rules

 Order of Swim:

In an effort to provide added security and privacy for our Athletes and Coaches in advance of each competition the Order Of Swim is now password protected. Head Coaches will be provided with the password 2 weeks prior to the meet.

 Results:

Results will be posted on the website http://synchroontario.com/competitive/results/ and emailed to participating Club Head Coaches.

 Admissions:

Daily Pass: $10.00
Program: $10.00    
Children 10 & Under: Free  
Weekend Pass: $25.00
Weekend Pass w Program: $35.00

Photography: 

All athletes can be photographed and videotaped during the event.

Please see Entry Fees & Waiver section above for online waiver forms.

Gift Baskets:

Synchro Swim Ontario wishes to have a variety of baskets to be raffled off during the event. Each team entry is requested to donate one themed basket to the event.

File Format: 

Please note that digital music will be used at this competition. There must be one digital file for each registered routine in an mp3 format, with a minimum required resolution of 192kbps.
Coaches should review each digital file for quality, timing and completeness.

(Please ensure that volume is consistent throughout all cuts of music). 

 Labeling Convention:

In order to correctly identify each swimmer’s music, please name the file using the specific naming format as indicated below.

IMPORTANT: Please make sure not to have any special characters (accents/punctuation marks, #, $, & etc.) in your file name – your song file may not download correctly and will be missing from the competition folder. Note that underscores are acceptable and can be used to separate words.

 

Event_ClubCallLetters_SwimmerLastName_CoachesInitials

OR

Event_ClubCallLetters_ _CoachInitials_TeamName

 

 Metadata/ ID3Tags: 

  • Metadata (also known as ID3 tags for MP3 files) is information (such as title, artist, album, genre etc.) that is stored inside the song file
  • This is often different from the name of the file itself. In order to avoid confusion at the competition music table, we ask coaches to ensure that the title of the song file and the ID3 tag title of the song file are the same

To do this on Windows PC:

Right click on the song file > Select ‘Properties’ > Select the ‘Details’ tab Under the segment called ‘Description,’ change the value of ‘Title’ to match the file name (as per the naming convention outlined above)

To do this in iTunes:

Right click on the song file > Select ‘Get Info’ > Under the ‘Details’ tab, change the value of ’Song name’ to match the file name (as per the naming convention outlined above) > Click OK

 Submission Deadline:

 The deadline to send and confirm all routine music files is July 4, 2018 

 Dropbox Access:

Access to each clubs dropbox file will be sent to the contact person after registration has closed. You may then add other coaches to the shared club folder (anyone added to the folder can upload files). 

SSO will not add other coaches to the club files.

Hotel:

Delta Hotels by Marriott

 Phone Number:

(416) 754-6998  Rooms must be booked through group sales via Laura Boyden  

Booking Code: 

Synchro Swim Ontario  

 Proposed Dates: 

$149 plus HST – room rates are per room – two double beds (No Queens)

Rate is available for extended stays three days prior to and after event upon request at time of booking.

 Booking Deadline: 

 June 11, 2018 

 Gym/Pool Onsite: 

 On site pool, fitness gym and spa

 Cost of Parking:

 FREE

 Breakfast:

Hotel will provide $5.00 discounted vouchers for $19.95 breakfast  

Breakfast  =  $14.50 +tax and gratuities for full hot buffet breakfast

Distance to Pool:

8.8 km – 8 minute drive via 401 E highway

Location:

Delta Hotels by Marriott

Banquet
July 18, 2018

$40.00 all included – Chicken, salad and Chef’s choice of dessert

Dinner:

Buffet Style Dinners at $32.50all incl. per person/day

July 19, 2018 – Salad, fajita bar and Chef’s choice of dessert

July 20, 2018 – Salad, pasta bar and Chef’s choice of dessert

Payment for Dinner:

Dinner options must be requested and paid for in advanced via the Formstack link: Banquet Dinner Tickets 

Payment due: June 11, 2018.

Attention parents, families, and friends of Synchro athletes:

We invite you to purchase a small advertisement in the SYNC 2018 program to congratulate and encourage the synchronized swimmer in your life. Whether it will be at the 2018 SYNC Competition or not, this is a chance to remind your daughter, granddaughter, niece, cousin, or friend that you are thinking of her during an important event in her life. A short message in the souvenir program is a tangible way of expressing your support and will make a lovely souvenir to bring home. Of course, words of encouragement can be addressed to a team or duet as well.

A few pages in the program are reserved for words of encouragement for the athletes. Ads can be reserved in three lengths.

 ____ $15 for up to 10 words, including your sign-off/signature*

 ____ $20 for up to 15 words, including your sign-off/signature*

____ $30 for up to 25 words, including your sign-off/signature*

 ____ Add a photo for $20. Provide electronic photos in JPEG or PDF format which can be uploaded on the Formstack or emailed to [email protected] The best photos are tight and bright (close up and well lit). Photos should be medium or high resolution/quality. Typical photo size is between 500 KB and 1 MB.

*Word counts exclude the name of the athlete and the club name.

Please go to the link provided to send your message:  Program Well Wishes 

Payment can be made
Credit card with a 2.75% convenience fee added
Cheque to Payable to Synchro Swim Ontario

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