Member Registration

2016-2017 MEMBER REGISTRATION PACKAGE

Link to E-Sport Registration: http://issmembership.com/syncan/en

Attached you will find a number of forms and information to assist you to complete your 2016-2017 registration process. All inquires or emails regarding registration should be sent directly to membership@synchroontario.com.

Athlete Registration & Transfer Policy 24Mar15

Synchro Canada will be putting your current swimmers into history Aug 31st and resetting the E-Reg system. They are also making some adjustments to the registration system and should be ready for the beginning of September. If you start entering or activating people before SC has closed off the season you may lose those entries and will have to enter them again.

Please note a few of the changes to the E-Reg System:.

  • Addition of required information fields ie email addresses for swimmers
  • Changes in some roe names and categories/levels
  • New Short-Term Recreational Sessions (6 weeks or less)

Registration Package: Attachments

1. SSO Registration Checklist 2016-17 – Overview of your registration needs

For October 15th Submission  Deadline – ALL Registrations

2. Member Registration Form 2016-17– choose your member type
3. Member Contact Roster Form 2016-17 – this is for contact information of president, registrar, head coach etc
4. Registration Payment Form 2016-17 – for registration of ALL registrants in ALL roles. Note competitive swimmers including novice swimmers must be in the system and registered by October 15th or fines may apply. Recreational & Short Term swimmers can be added throughout the season as programs run

5. SSO Compliance Certificate 2016-17 – needs to be signed by president and returned to SSO

Additional Forms

6. Participant Agreement Waiver for Minor
7. Waiver & Release of Liability Adult
8. CREDIT CARD Pre-Authorization Form – credit card will be kept on file for registration purposes. Request can be submitted to remove credit card pre-authorization at any time.

9. Change of Contact Information Form – to be sent to SSO whenever there are any changes to the executive or head coach contact information

10. Insurance Certificate Request Form 2016-17

        11. List of Transferring Swimmers – Start of season only for transfer of swimmers and coaches

12.  Special Programs Registration Form – form to report non- members who are participating in camps and 1 week summer programs. These swimmers are not registered on E-Reg but information is submitted to SSO for insurance purposes. Please NOTE: New for 2016-17 Seasonal 6 week or less program swimmers are now registered on E-Reg and fees paid for on the Registration Payment Form #4 above.

Sample Wording for Members to include in their Registration Packages

  1. Photograph and Information Permission Form Sample
  2. Agreement to Receive Electronic Communications

Official’s Registration and Availability Form

1. Officials Registration Form 2016-2017
2. Officials Availability Form 2016-2017

Majority of Officials register themselves directly with SSO but if you have a coach or registrant who you are also registering as an Official/Scorers you must have the individuals fill in the Official’s registration form and availability form and submit as requested. Mark the form as paid by the member(club) and make sure that you activate them as both roles on e-reg. You would then include them on the registration payment form under the higher payment role. Note if they are a Parent Volunteer then you would need to upgrade their payment to the official’s registration fee.

 Payment can be made by cheque or credit card but it must accompany registration and be submitted to the office by appropriate deadline dates.

Mail to:
Synchro Swim Ontario
128 Galaxy Blvd
Etobicoke, ON
M9W 4Y6

Email Registrations to:
membership@synchroontario.com


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