2018 Ontario Open Age Group Synchronized Swimming Championships

Information Package # 2

Competition Date: 

Registration Deadline:

May 22-27, 2018

March 26, 2018 


Toronto Synchro 

Meet Manager

Kathryn Allen

Synchro Ontario

Ellen Blainey
[email protected]


Etobicoke Olympium


9-10 Provincial
L2T Land Routine

16-20 Provincial
Solo: Free *& Tech
Duet: Free *& Tech
Team: Free *& Tech

11-12 Provincial
L2T Land Routine

Cognitive & Physical

13-15 Provincial


Qualifying Entries 

All Ontrario Provincial Stream routines competing at Ontario Open Age Group Championships must have
competed in and qualified through their respective Regional Championships.

Out of Province clubs may enter Team Solo and Duet and Combo events as per SSO Rule book, with a maximum of (2) two Solos and (2) two Duets in each age category.


The competition will be held in accordance with Synchro Swim Ontario Rules http://synchroontario.com/member-resources/provincial-rulebook/


Byes will only be granted to individual swimmers on medical or compassionate basis.
Byes request form must be sent to [email protected]

Pool Information

Etobicoke Olympium
590 Rathburn Rd,
Toronto, ON
 M9C 3T3

Etobicoke Olympium

Building Hours for access

6:00am – 10:00 pm

Pool Specs

Warm up Pool Length

Competition Pool Length:


25 meter x 8 lanes

25 meter x 8 lanes

Single bulkhead


Only Coaches and Athletes registered for the Event will be allowed in change rooms and on deck.   All Coaches must have proper accreditation on them at all times. Coach Certification and Accreditation is done in September

Security &
Health Services

Trained Lifeguards will be on deck at all times during the competition.

Gelling Rules

Gelling room set up on Main floor meeting room
No gelling in change rooms or other areas of the building
Host club will be monitoring

Warm up area

Upstairs gym only
No stretching in halls or other areas of the building
Host club will be monitoring

Banquet Hall

Wednesday May 23, 2018

Red Rose Convention Centre

Banquet Location

1233 Derry Road E
Mississauga, Ontario
L5T 1B6

additional Information

Special Dietary allergies request form will be posted

Ticket Price

Cost of the diner is $40.00/person. Payment is made to Toronto Synchro – details on order form

Ticket order form:  https://synchroswimontario.formstack.com/forms/age_group_banquet_tickets

Cutoff Date

April 25, 2018

File Format

Please note that digital music will be used at this competition. There must be one digital file for each registered routine in an mp3 format, with a minimum required resolution of 192kbps.
Coaches should review each digital file for quality, timing and completeness. (Please ensure that volume is consistent throughout all cuts of music)

Labeling Convention 

In order to correctly identify each swimmer’s music, please name the file using the specific naming format as indicated below.

IMPORTANT: Please make sure not to have any special characters (accents/punctuation marks, #, $, & etc.) in your file name – your song file may not download correctly and will be missing from the competition folder. Note that underscores are acceptable and can be used to separate words.

For Solo = Category_ClubCallLetters_Coaches Initals_Swimer last name

For Duet = Category_Club call Letters_Coaches Initals_Swimers Initals

For Team = Category_ClubCallLetters_Coach Initals_TeamName.format

Labeling Convention 

16-20 / Jr  Tech /Free
Sr. Tech /Free

Nov = Novice stream
Pov = Provincial stream
Fin = Fina / National stream

Club Call Letters

Markham Synchro = MKSC
Mississauga Synchro = MSSA
Nepean Synchro = NPNS
Olympium Synchro = OSSC
Sudbury Synchro = SBSC
Sault “Y” Synchro = SUYS
Toronto Synchro = TSSC
Variety Village Synchro = VVSC
Waterloo Regional Synchro = WRSC
Tsunamis Master = TTMS
York Synchro = York

Burlington- Olympium Synchro = BOSS
Brant Synchro = Bran
Burlington Synchro = BSSC
Chaco Synchro = CHCO
Durham Synchro = DHSC
Go Capital Synchro =GCSC
Granite Synchro = GRTE
Guelph Synchro = GSSC
Halton Hills Synchro = HHSC
Kwartha Trent Synchro = KTSC
K-W Synchro = KWSC
London Synchro = LDSC

Metadata/ ID3Tags

Metadata (also known as ID3 tags for MP3 files) is information (such as title, artist, album, genre etc.) that is stored inside the song file

–This is often different from the name of the file itself. In order to avoid confusion at the competition music table, we ask coaches to ensure that the title of the song file, and the ID3 tag title of the song file are the same

 To do this on Windows PC:

Right click on the song file > Select ‘Properties’ > Select the ‘Details’ tab Under the segment called ‘Description,’ change the value of ‘Title’ to match the file name (as per the naming convention outlined above)

To do this in iTunes:

Right click on the song file > Select ‘Get Info’ > Under the ‘Details’ tab, change the value of ’Song name’ to match the file name (as per the naming convention outlined above) > Click OK

Submission Deadline 

The deadline to send and confirm all routine music files is May 7, 2018

Dropbox access

Access to each clubs dropbox file is sent the Clubs head coaches in late fall.  Head Coaches may then add other coaches to the shared club folder (anyone added tothe folder can upload files. 

SSO will not add other coaches to the club files

Registration Deadline

March 26, 2018 @ 4:00pm


Entry Fees

Figures ……………..….… $29.00/athlete
Tech Team ………………. $29.00/athlete
Tech Solo ……….……..… $43.00/routine
Tech Duet ……………….. $43.00/routine

Free Solo ………………………. $43.00/routine
Free Duet ……………….……… $43.00/routine
Free Team ……………..………. $86.00/routine
Combo ………………………….. $86.00/routine
L2T Land Routine ……………… $31.00/routine

Tech Team: Athletes are to be entered under figures online in Meet reg and the roster list will be asked for on the Event Registration and payment Form
Tech Solo/Duet : Routines are entered online in Meet reg as tech routines

Out of province Entries

Athlete Surcharge: ………………………………………………………………………$10 per athlete

Each club may enter Team Solo and Duet and Combo events as per SSO Rule book, with a maximum of (2) two Solos and (2) two Duets in each age category.

All athletes must fill out the Athlete Waivers and Medical Release forms which must be handed in at the registration table before the beginning of the competition. The Form is available online at http://synchroontario.com/wp-content/uploads/2017/03/out-of-province-waiver.docx

Canadian Entry Submission

All registration and entries must be sent using Synchro Canada’s E-Sport Event Registration program online (meet reg).
Changes to entries can be made on the E-Sport registration site until the deadline.
Information recorded on E-Sport will be automatically downloaded into the scoring program.
Please ensure that the submitted information is accurate



International Entries

Team rosters are to be entered on the Event Registration and Payment form.


Event Registration & payment form

All clubs must fill out an online Event Registration Form which will be used to provide all the pertinent information to the Organizing Committee and to calculate total cost.  


Payment options

Payment must be received to Synchro Swim Ontario by April 2, 2018

Authorized Club Credit Card
Personal Credit Card – entered on Event Registration form or called in 416-679-9522
Cheque – Mailed to 12-89 Galaxy Blvd
                                   Etobicoke Ontario
                                   M9W 6A4

Late Entry Fees

5.1.3 (pg. 18 SSO Rulebook)

Entry forms including payment not submitted by the stated competition entry deadline will be assessed a financial penalty of $250.00 will be invoiced by Synchro Swim Ontario the day following the entry deadline. Failure to pay the fine by the first event of the competition shall result in disqualification. Fines are non-refundable.

Email policy









All correspondence as required will be by email, using the Registrars contact email.
Results will be emailed out during the Competition to the Head Coaches


All Meet information and communications will be available on the website www.synchroontairo.com

Throughout the meet we’ll be announcing the names of your club, your coaches and your swimmers. Help our announcers get the correct pronunciation the first time, every time, so we won’t feel awkward, and you won’t feel annoyed. Please help by submitting hint for difficult names to the meet manager

Figure draws will be done by Synchro Canada in accordance to SSO Rulebook 4.73 
Figure Groups can be found in the SSO Rulebook Appendix A

Order of Swim









In an effort to provide added security and privacy for our Athletes and Coaches in advance of each competition the Order Of Swim is now password protected
Head Coaches will be provided with the password

Will be posted on the website http://synchroontario.com/competitive/results/ and emailed to participating Club Head Coaches.

Figures $6.00/ Adult
Routine $10.00/ Adult
Children under 10 free

All athletes can be photographed and videotaped during the event.
SSO approved photographer may be on deck during all or a portion of the event
No flash Photograph

We will be including team/duet/solo photos in the program.
cost will be $10.00/phote
Should you want to submit photos of your clubs routines the link for the order form is https://synchroswimontario.formstack.com/forms/age_group_photos

Thanks for visiting Synchro Ontario

All the latest news from Synchro Ontario and across Canada will be posted here first. Check back in with us often for the latest news, competitions, draws and results as well as the most up to date info for competitors, judges and spectators.