2018 Ontario Winter Games

Meet Package #2

Competition Date: 



Registration Deadline:

Thursday March 1, 2018 – Sunday March 4, 2018




January 30 , 2018 @ 4:00 pm


City of Orilla and Bracebridge

Meet Manager

Ellen Blainey

Synchro Ontario

Ellen Blainey
[email protected]


Bracebridge Sportplex



10 Under

if required





Cognitive &Physical


Land Routine

LTAD Testing


 The competition will be held in accordance with Synchro Swim Ontario Rules http://synchroontario.com/member-resources/provincial-rulebook/


Byes will only be granted to individual swimmers on medical or compassionate basis.
Byes request form must be sent to [email protected]

Pool Information

Bracebridge Sprotsplex
110 Clearbrook Trail,
Bracebridge, ON
P1L 1V9

Victor Davis Pool

Pool Specs

Warm up Pool Length

Competition Pool Length:


Safety Marker:


25 meter x 8 lanes

Pool Deck 

Depth of 2 meters 
approx 12 meters from deep-end wall


Only Coaches and Athletes registered for the Event will be allowed in change rooms and on deck.   All Coaches must have proper accreditation on them at all times. Coach Certification and Accreditation is done in September

Security &
Health Services

Trained Lifeguards will be on deck at all times during the competition.

Gelling Rules

Gelling will only be allowed in designate areas and Athlete must clean up after themselves

Warm up area

Warm up and stretching will be allow only in designated areas

Host club will be posting signs and monitoring

File Format

Please note that digital music will be used at this competition. There must be one digital file for each registered routine in an mp3 format, with a minimum required resolution of 192kbps.
Coaches should review each digital file for quality, timing and completeness. (Please ensure that volume is consistent throughout all cuts of music)

Labeling Convention 

In order to correctly identify each swimmer’s music, please name the file using the specific naming format as indicated below.

IMPORTANT: Please make sure not to have any special characters (accents/punctuation marks, #, $, & etc.) in your file name – your song file may not download correctly and will be missing from the competition folder. Note that underscores are acceptable and can be used to separate words.

For Solo = Category_ClubCallLetters_Coaches Initals_Swimer last name

For Duet = Category_Club call Letters_Coaches Initals_Swimers Initals

For Team = Category_ClubCallLetters_Coach Initals_TeamName.format

Labeling Convention 

16-20 / Jr  Tech /Free
Sr. Tech /Free

Nov = Novice stream
Pov = Provincial stream
Fin = Fina / National stream

Club Call Letters

Burlington- Olympium Synchro = BOSS
Brant Synchro = Bran
Burlington Synchro = BSSC
Chaco Synchro = CHCO
Durham Synchro = DHSC
Go Capital Synchro =GCSC
Granite Synchro = GRTE
Guelph Synchro = GSSC
Halton Hills Synchro = HHSC
Kwartha Trent Synchro = KTSC
K-W Synchro = KWSC
London Synchro = LDSC

Markham Synchro = MKSC
Mississauga Synchro = MSSA
Nepean Synchro = NPNS
Olympium Synchro = OSSC
Sudbury Synchro = SBSC
Sault “Y” Synchro = SUYS
Toronto Synchro = TSSC
Variety Village Synchro = VVSC
Waterloo Regional Synchro = WRSC
Tsunamis Master = TTMS
York Synchro = York

Metadata/ ID3Tags

Metadata (also known as ID3 tags for MP3 files) is information (such as title, artist, album, genre etc.) that is stored inside the song file

–This is often different from the name of the file itself. In order to avoid confusion at the competition music table, we ask coaches to ensure that the title of the song file, and the ID3 tag title of the song file are the same

 To do this on Windows PC:

Right click on the song file > Select ‘Properties’ > Select the ‘Details’ tab Under the segment called ‘Description,’ change the value of ‘Title’ to match the file name (as per the naming convention outlined above)

To do this in iTunes:

Right click on the song file > Select ‘Get Info’ > Under the ‘Details’ tab, change the value of ’Song name’ to match the file name (as per the naming convention outlined above) > Click OK

Submission Deadline 

The deadline to send and confirm all routine music files is February 15, 2018

Dropbox access

Access to each clubs dropbox file is sent the Clubs head coaches in late fall.  Head Coaches may then add other coaches to the shared club folder (anyone added tothe folder can upload files. 

SSO will not add other coaches to the club files

Registration Deadline

January 30 , 2018 @ 4:00pm


Entry Fees

Figures inc Flexibility …..….… $29.00/athlete
Solo …………..……………………… $43.00/routine
Duet ………………….……………… $43.00/routine
Team inc Land Drill…..…….…. $86.00/routine


Athlete Surcharge

$124.30/ Athlete ($110.00+HST)
This includes the cost of room, board,, Transportation for both the athlete, Coaches and Officials


AWD Athletes

AWD Athlete who require extra help may request to have a support person or one family member accompany them to the competition and stay in the shared room with them. Fee for the support person will be $110.00 + HST to cover accommodation, food and transportation.

Ontario Entry Submission

All registration and entries  must be sent using Synchro Canada’s E-Sport Event Registration program online (meet reg).
Changes to entries can be made on the E-Sport registration site until the deadline.
Information recorded on E-Sport will be automatically downloaded into the scoring program.
Please ensure that the submitted information is accurate


All clubs must fill out an online Event Registration Form which will be used to provide all the pertinent information to the Organizing Committee and to calculate total cost. The Event Registration Form must be filled out. Please check back by https://synchroswimontario.formstack.com/forms/2018_owg

All registered Athletes, Coaches, Officials and support Persons must register on  line at the Orillia Winter games site at https://forms.orillia.ca/Orillia-2018-OWG-Participant-Registration. 

Payment options

Payment must be received to Synchro Swim Ontario by February 7 , 2017

Authorized Club Credit Card
Personal Credit Card – entered on Event Registration form or called in 416-679-9522
Cheque – Mailed to 12-89 Galaxy Blvd
                                   Etobicoke Ontario
                                   M9W 6A4

Late Entry Fees

5.1.3 (pg. 18 SSO Rulebook)

Entry forms including payment not submitted by the stated competition entry deadline will be assessed a financial penalty of $250.00 will be invoiced by Synchro Swim Ontario the day following the entry deadline. Failure to pay the fine by the first event of the competition shall result in disqualification. Fines are non-refundable.

Email policy









All correspondence as required will be by email, using the Registrars contact email.
Results will be emailed out during the Competition to the Head Coaches


All Meet information and communications will be available on the website www.synchroontairo.com

Throughout the meet we’ll be announcing the names of your club, your coaches and your swimmers. Help our announcers get the correct pronunciation the first time, every time, so we won’t feel awkward, and you won’t feel annoyed. Please help by submitting hint for difficult names to the meet manager

Figure draws will be done by Synchro Canada in accordance to SSO Rulebook 4.73 
Figure Groups can be found in the SSO Rulebook Appendix A

Order of Swim









In an effort to provide added security and privacy for our Athletes and Coaches in advance of each competition the Order Of Swim is now password protected http://synchroontario.com/order-of-swim/
Head Coaches will be provided with the password 

Will be posted on the website http://synchroontario.com/competitive/results/ and emailed to participating Club Head Coaches.

Figures $6.00/ Adult
Routine $10.00/ Adult
Children under 10 free

All athletes can be photographed and videotaped during the event.
SSO approved photographer may be on deck during all or a portion of the event
No flash Photograph

Deerhurst Resort
1235 Deerhurst Dr,
Huntsville, ON
P1H 2E8

Mode of Transportation:

Distance from Venue to Athlete Accommodations: 44.2km – 34 minute drive

Friends and Family Accommodations: Our Ministry’s OWG team has requested that friends and family kindly avoid booking at the same location as the athletes, coaches and managers of their sport. In order to provide a more athlete centric experience please do not book accommodations at the Deerhurst Resort. Additional information regarding friends and family accommodation locations and rates is scheduled to be made available by the end of October.


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